systems:system36:system_tasks [Audina Documentation]

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System Tasks

<body> <table border="1" cellspacing="2" cellpadding="5" class="ta1"> <tr> <th> # </th> <th> Task List </th> <th> As Needed </th> <th> Daily </th> <th> Weekly </th> <th> Bi-Weekly </th> <th> Monthly </th> <th> Quarterly </th> <th> Annual </th> <th> System36 </th> </tr> <tr> <td> 1 </td> <td> Clean tape drive </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 2 </td> <td> System configuration changes (IPL required to make changes) </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 3 </td> <td> Process refund balances for A/R </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 4 </td> <td> Process all invoice adjustments </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 5 </td> <td> Run history reports and create a spreadsheet as requested by sales </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 6 </td> <td> System file purges (G/L, A/R, A/P, WIP and order history files) </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> X </td> </tr> <tr> <td> 7 </td> <td> Run EOD and JOBQ IPL (except for Friday no IPL) </td> <td> </td> <td> X </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 8 </td> <td> Run Sales reports </td> <td> </td> <td> X </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 9 </td> <td> Check system 36 for overnight messages at console </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 10 </td> <td> Log/date and change the system 36 tape </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 11 </td> <td> Sort/Reconcile/Input A/P transactions </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 12 </td> <td> Check G/L cash balances (GP0220) against cash log </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 13 </td> <td> Do a system check for programs/log ins on system </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 14 </td> <td> Change Job Q to run 1 job </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 15 </td> <td> Check system for jobs running and sign ons to cancel before running EOD </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 16 </td> <td> Cancel held print jobs </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 17 </td> <td> Run IPL remotely </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 18 </td> <td> Input P/R into System 36 and process ACH transaction </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 19 </td> <td> Run Statistical reports </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 20 </td> <td> Input, print and file statistical data </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 21 </td> <td> Prepare Journal Entries and input to System 36 </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 22 </td> <td> Run EOM - average month end takes 4-5 hours </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 23 </td> <td> Create/Send the TRW (A/R aging) file to Forius </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 24 </td> <td> Process Bosanova file transfers </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 25 </td> <td> Remove temporary files from System 36 </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> </td> <td> </td> <td> X </td> </tr> <tr> <td> 26 </td> <td> Process System 36 year end, file rollovers, extra reports……. </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> X </td> </tr> <tr> <td> 27 </td> <td> ISO backup auditing </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> X </td> </tr> <tr> <td> 28 </td> <td> Inventory support </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> X </td> </tr> <tr> <td> 29 </td> <td> Run procedures to collect YTD sales data from previous year (after year end) </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> X </td> <td> X </td> </tr> <tr> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> </tr> <tr> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> </tr> <tr> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> <td> </td> </tr> </table> </body>